What to ask every supplier before you book...

Choosing the right suppliers for your wedding is a crucial part of making your big day perfect. From florists to photographers, every vendor plays an important role in ensuring your vision becomes a reality. But before you sign on the dotted line, there are a few key questions you should always ask to make sure you're making the best decision. Here are 5 important questions to ask every supplier before you book them.

1. Are You Available on My Wedding Date?

This may seem like an obvious question, but it’s important to confirm that your supplier is available for your wedding date before getting into any other details. Many wedding suppliers have busy schedules, especially during peak wedding season, so it’s always best to check availability upfront.

Why It’s Important:

• Some suppliers may only work on a limited number of weddings per day or week, so checking availability will help avoid any scheduling conflicts.

• If they’re already booked for your date, they may offer a different time or recommend someone else who can meet your needs.

  
  

2. What’s Included in Your Package/Services?

Before signing a contract, make sure you understand exactly what is included in the supplier’s package. Different vendors offer varying levels of service, and you’ll want to be clear about what you’ll be receiving for your budget.

Why It’s Important:

• You don’t want to find out later that you’re missing out on essential services or features that you thought were included (e.g., extra hours, transportation, or setup).

• Clarifying all aspects of their service, like setup, cleanup, or extra fees, will help avoid any misunderstandings down the line.

  
  

3. What Is Your Payment Structure and Cancellation Policy?

Understanding the financial side of the transaction is vital. Ask about payment schedules, deposit amounts, and what happens if you need to cancel or change the booking.

Why It’s Important:

• Wedding budgets can be tight, so knowing when payments are due and how flexible the supplier is with deadlines can help you plan ahead.

• Make sure you are clear on the cancellation and refund policies in case of unexpected circumstances.

  
  

4. Can You Provide References or Portfolio Samples?

To ensure you’re making the right choice, ask for testimonials, references, or a portfolio showcasing their work. Whether it’s a photographer’s portfolio, a florist’s previous arrangements, or a DJ’s past events, these will give you an idea of their style and experience.

Why It’s Important:

• Seeing previous work or hearing from past clients will give you confidence that the supplier is capable of delivering exactly what you envision.

• References are also a great way to get insights into the supplier’s professionalism, reliability, and overall service quality.

  
  

5. What Happens if Something Goes Wrong on the Day?

While you hope for everything to go smoothly on your wedding day, it's always a good idea to know what contingency plans the supplier has in case of unexpected issues. This could include everything from equipment failures to staff absences.

Why It’s Important:

• Understanding how they handle emergencies or last-minute changes will give you peace of mind.

• If a vendor is unable to attend your wedding, ask about their backup plans, and whether they have substitutes available if needed.

  
  

Asking the right questions before booking your wedding suppliers is essential to avoid any unpleasant surprises and ensure everything runs smoothly. By taking the time to clarify these key details, you’ll be able to make confident decisions and find suppliers who truly align with your vision. Remember, your wedding day is one of the most important days of your life—so it’s worth making sure every detail is covered!

Happy booking!

The WEDFEST Team xxx